Deputy is our preferred staff management solution that integrates with Xero. It offers a complete package, including staff rostering, employee communication, timesheets, job management and many templates for various functions.
Rosters can be fully costed and you can set your preferences for scheduling—for example, according to experience, location or cost—and Deputy will make suggestions based on previous rosters you have used. Deputy will also include parameters such as limits on worked hours per week, breaks between shifts or visa conditions.
Deputy also has a geolocation option for mobile employees, minimising the risk of timesheet fraud.
Workplace communication is made more efficient by using the News Feed function in Deputy. This allows employers to easily communicate with specific individuals or all employees and get confirmation that messages have been received and read. Attachments or images can be included.
Once payroll is complete in Deputy, the data is exported and seamlessly integrated into Xero.
Staff can view, accept and reject shift offers on their smart phones and even clock on or off, complete with geolocation tracking, to reduce time theft. Managers can receive notifications if staff forget to clock on or clock off. Staff can also mark their unavailability or apply for leave, which will assist managers to roster accordingly.
Timesheets can be approved with rounding and corrections, with a full history of original clock on and clock off times available. Approved timesheets can be imported into Xero Payroll with Award interpretation occurring simultaneously, allowing for easy, quick and streamlined pay runs.
If you have casuals, Deputy will allow you to roster or schedule your staff based on location, area and training requirements. Labour costs can be established before the week commences. When connected to your Point of Sale system, Deputy can assist you to roster predictively based on historical sales, or new sales estimates entered manually.
If you have part-time and/or full-time staff working hours on an averaging basis, Deputy is an excellent way to track actual hours over a longer period of time against the average hours they are paid.
There is detailed functionality available in Deputy and we are experienced in setting up and maintaining Deputy and Xero payroll. We will work with our HR expert provider, enableHR, or your own HR advisor to ensure correct award and classification information is included in the setup.